We are seeking a reliable and organized Office Staff member to support daily office operations by handling administrative tasks, maintaining records, assisting departments, and ensuring smooth workflow. The ideal candidate should possess good communication, organizational, and computer skills while contributing to an efficient office environment.
Key Responsibilities
Administrative Support
Perform day-to-day office administrative and clerical tasks.
Prepare, organize, and maintain files, records, and documents.
Handle photocopying, scanning, printing, and filing of documents.
Assist in preparing reports, letters, and other official correspondence.
Data Entry & Documentation
Enter and update data accurately in company systems.
Maintain employee, customer, and vendor records.
Verify documents and ensure data accuracy.
Organize and archive confidential documents.
Communication & Coordination
Answer phone calls, emails, and general inquiries.
Coordinate with different departments for administrative support.
Assist in scheduling meetings and appointments.
Communicate with customers, vendors, and visitors professionally.
Office Operations
Monitor office supplies and inform management about replenishment needs.
Maintain cleanliness and organization of office workspaces.
Assist in inventory and office asset management.
Support office events, meetings, and employee activities.
Customer Support
Welcome visitors and direct them to the appropriate department.
Respond to customer inquiries and provide basic information.
Handle courier, postal, and document dispatch activities.
Ensure a positive customer experience.
Reporting
Maintain attendance records and office registers.
Prepare daily, weekly, and monthly administrative reports.
Assist in audit documentation and compliance activities.
Perform other duties assigned by management.
Required Qualifications
Higher Secondary (12th), Diploma, or Bachelor's degree in any discipline.
0–2 years of experience in office administration, clerical work, customer service, or data entry.
Freshers with good communication and computer skills are encouraged to apply.
Required Skills
Office Administration
Data Entry
Documentation Management
Microsoft Office (Word, Excel, PowerPoint)
Communication Skills
Customer Service
Record Keeping
Time Management
Organizational Skills
Multitasking
Teamwork
Attention to Detail
Preferred Skills
Basic knowledge of ERP or CRM software.
Typing and computer proficiency.
Basic accounting and billing knowledge.
